RFQ Release Checklist
What Should You Submit for a Comparable Quote?
A complete RFQ lets engineering price the actual critical path and reduces the clarification loops that otherwise consume the schedule.
1. Governing PCB data and revision
Provide Gerber or ODB++, NC drill, board outline, fabrication drawing, readme if needed, and one clear revision identifier. State whether supplied panelization is mandatory or whether the manufacturer may propose a production panel.
2. Stack-up, material and impedance
Define layer order, finished thickness, copper, dielectric or exact laminate, surface finish, controlled-impedance structures and tolerances. If equivalents are allowed, state the electrical, thermal, mechanical and compliance properties that must remain equivalent.
3. Drill, via and mechanical requirements
Include finished-hole intent, plated/non-plated status, via spans, microvia stacking, via fill/cap, backdrill, slots, cutouts, countersinks, edge plating, dimensional tolerances and any press-fit requirements.
4. Quantity, split and schedule basis
State total quantity, acceptable overage, delivery split, requested factory-ship or receive-by date, destination and whether weekends or holidays are part of the requested calendar. Ask the quotation to identify its release milestone and handoff point.
5. Inspection, reports and hold points
Name the applicable drawing and acceptance criteria, electrical-test need, impedance plan, sampling, dimensional or microsection requirements, material documentation, first-article approval and any customer hold point. Link each report to a purchase requirement.
6. PCBA, programming and functional test
For assembly, add BOM with manufacturer part numbers, approved alternates, CPL, assembly drawings, polarity notes, stencil constraints, firmware, programming instructions, test procedure, fixtures or golden sample, pass/fail limits and failure-disposition owner. See the BOM preparation requirements before release.
7. Commercial and change-control assumptions
Confirm quotation validity, payment or credit release, incoterm, packaging and labeling, export or confidentiality requirements, approval contacts, and the rule for changes after release. These items can affect the committed schedule even when PCB data are complete.